Sallie Jones Elementary PTO
ARTICLE I – NAME, DESCRIPTION & PURPOSE
Section 1: NAME – The name of the organization shall be the Sallie Jones Elementary Parent-Teacher Organization (PTO). The PTO is located at 1230 Narranja Street, Punta Gorda, Florida 33950.
Section 2: DESCRIPTION – The PTO shall operate for charitable, educational, nonpartisan, non-sectarian and non-commercial purposes and shall not discriminate based on age, sex, creed or national origin.
Section 3: PURPOSE – The purpose of the PTO is to enhance and support the educational experience at Sallie Jones Elementary; to develop a closer connection between school and home by encouraging parental involvement; and to improve the environment at Sallie Jones Elementary through volunteer and financial support.
ARTICLE II – MEMBERSHIP
Membership shall be automatically granted to all parents and guardians of students, as well as staff members, at Sallies Jones Elementary. There are no membership dues. Members have voting privileges, one vote per household.
ARTICLE III – OFFICERS
Section 1: EXECUTIVE BOARD – The Executive Board shall consist of the following officers: President, Vice President, Secretary, Treasurer, and up to four at-large members. Only Treasurer/Secretary positions can be combined.
Section 2: TERM OF OFFICE – The term of office for all officers is one year, beginning on June 1 and ending on May 30. An officer may not serve more than two consecutive terms in the same position.
Section 3: QUALIFICATIONS – Any PTO member in good standing may become an officer of the PTO.
Section 4: DUTIES –
Executive Board – Develops the PTO’s annual budget; establishes and oversees committees to conduct the work of the PTO; establishes fundraising programs; and approves by majority vote of the Board unbudgeted expenditures of no more than $200.00. Anything in excess of $200 should have a budgeted line item.
President – Presides at General PTO meetings and Executive Board meetings; serves as the official representative of the PTO; and retains all official records of the PTO.
Vice President – Oversees the committee system of the PTO; assists the President and chairs meetings in the absence of the President.
Secretary – Records and distributes minutes of all Executive Board meetings and all General PTO meetings; prepares agendas for official PTO meetings; holds historical records for the PTO. Manages communications and marketing for the PTO including, but not limited to, PTO newsletters, e-mail broadcasts, website, bulletin boards, etc.
Treasurer – Serves as custodian of the PTO’s finances; coordinates the collection of revenue and payment of authorized expenses; prepares monthly financial reports.
The position of Treasurer may not be held by the school’s bookkeeper or by an administrator. This position shall be held by an individual who has the ability to understand and adhere to the “Staff Guidelines to Internal Funds” published by the Charlotte County Public Schools Finance Department. If no parent volunteer with the appropriate financial skills is available, a staff member may be considered for this position.
School Internal Funds shall be expended for the purpose for which they were collected and in accordance with procedures established by the State of Florida, the State Board of Education, and the Charlotte County School Board.
School internal funds shall be audited at least annually by an internal auditor employed by the School Board or an independent CPA firm. These audits shall be based on generally accepted auditing standards, federal and state laws and regulations, District policies and the Manual of Internal Accounting adopted by the Board.
Section 5: BOARD MEETINGS – The Executive Board shall meet at least every other month during the school year, or more often at the discretion of the President.
Section 6: REMOVAL – After reasonable notice, an officer may be removed from office for failure to fulfill his/her duties, by a majority vote of the Executive Board.
Section 7: VACANCY – If a vacancy occurs on the Executive Board, the President shall appoint a PTO member to fill the vacancy for the remainder of the officer’s term.
ARTICLE IV – MEETINGS
Section 1: GENERAL PTO MEETINGS – General PTO meetings shall be held publicly to conduct the business of the PTO and convey important information. Meetings shall be held at least quarterly during the school year, or at the discretion of the Executive Board.
Section 2: VOTING – Each member in attendance at a PTO meeting is eligible to vote, one vote per household. Absentee or proxy votes are not allowed.
Section 3: QUORUM – Eight (8) members of the PTO present and voting constitute quorum for the purpose of voting.
ARTICLE V – FINANCIAL POLICIES
Section 1: FISCAL YEAR - The fiscal year of the PTO begins July 1 and ends June 30.
Section 2: BANKING - All funds shall be kept in the schools internals funds account managed by the school’s bookkeeper.
Section 3: MINI-GRANTS – Requests for funding shall be presented in the form of a mini-grant. All requests shall be submitted to the school’s bookkeeper to be scanned prior to the next scheduled PTO Board meeting. All mini-grant applications, regardless of amount, shall be reviewed and approved by the principal, and summaries will be available on the school’s website for public questions and comments before being voted on by the PTO membership. If the mini-grant is approved, recipient(s) shall coordinate with the school’s bookkeeper prior to placing the order or purchasing the product(s).
Section 4: REPORTING - All financial activity shall be recorded in a manual or computer-based accounting system by the school’s bookkeeper. The Treasurer shall reconcile the account(s) monthly during the school calendar year, and report all financial activity to the PTO President monthly, using the reports provided by the school bookkeeper.
Section 5: ENDING BALANCE - The organization shall leave a minimum of $2,000.00 in the treasury at the end of each fiscal year.
Section 6: CONTRACTS - Contract signing authority is limited to the President or the President’s designee.
ARTICLE VI – BYLAW AMENDMENTS
Amendments to the bylaws may be proposed by any PTO member. Amendments presented at a PTO meeting shall be considered for voting at a subsequent meeting. Approval by two-thirds (2/3) of all members present and voting is required to adopt an amendment to the Bylaws.
ARTICLE VII - DISSOLUTION
In the event of dissolution of the PTO, any funds remaining shall be donated to Sallie Jones Elementary School.
ARTICLE VIII - PARLIAMENTARY AUTHORITY
The rules contained in “Robert’s Rules of Order” shall govern the PTO in all cases in which they are applicable and in which they do not conflict with these Bylaws. A copy of these Rules shall be held by the Secretary.
These bylaws were revised on 7/7/16.